Bracknell Forest Council

Record of Decision

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Work Programme Reference

I102031

1.			TITLE:	Strategic procurement plan - Specialist printing for Electoral Services
2.		SERVICE AREA:			Delivery
3.		PURPOSE OF DECISION
To approve a Procurement Plan for specialist printing and postage services for elections and electoral registration. This is to ensure the requirements for future elections and registration materials are produced in a legally compliant way, at a competitive price.
4		IS KEY DECISION					Yes
5.		DECISION MADE BY:					Executive Member for Culture, Delivery and Public Protection
6.			DECISION:
The Executive Member approves the procurement plan to enable the tendering of this contract.
7.		REASON FOR DECISION
i. To ensure the printing requirements for future elections and registration materials are produced in a legally compliant way, at a competitive price. ii. The existing contract for specialist printing services came to an end in February 2021. An extension on existing terms was granted to cover the period of March 2021 to February 2022. This decision seeks approval to undertake that new procurement plan.
8.		ALTERNATIVE OPTIONS CONSIDERED
i. Consideration was given to using in house services, however there is not expertise and knowledge to deliver the specialist print services that are legally required. ii. At the point of commencing this process there were no opportunities for collaboration with other public bodies. iii. Utilising existing framework agreements.  Those found to be available do not provide a comprehensive service required by the Council.  To use an existing framework, it would be necessary to carry out a mini competition alongside a regular procurement exercise and this would double the administrative burden
9.	DOCUMENT CONSIDERED:							Report of the Executive Director: Delivery
10.	DECLARED CONFLICTS OF INTEREST:								none
Date Decision Made						Final Day of Call-in Period
15 November 2021

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Work Programme Reference

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1.			TITLE:	FIELD_TITLE
2.		SERVICE AREA:			FIELD_DEPARTMENT
3.		PURPOSE OF DECISION
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4		IS KEY DECISION					FIELD_KEY
5.		DECISION MADE BY:					FIELD_DMTITLE
6.			DECISION:
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7.		REASON FOR DECISION
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8.		ALTERNATIVE OPTIONS CONSIDERED
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9.	DOCUMENT CONSIDERED:							Report of the FIELD_LEAD_DIRECTOR
10.	DECLARED CONFLICTS OF INTEREST:								FIELD_DECISION_OTHER2
Date Decision Made						Final Day of Call-in Period
FIELD_DATE_MADE						FIELD_CALLIN_EXPIRY

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